Invite collaborators

Prerequisite: You must have the Space Admin role to perform this action. Read more about Roles and Permissions.

Invite collaborators

The creator of the project automatically becomes space admin, but every other user has to be invited by the space admin, including other space admins.

To make an informed decision about the type of roles you want in your project, consult our detailed guide. For a more detailed guide on the invitation process, see the Invite to a Space Guide.

Invite co-authors with space admin rights

If you invite a co-author to your project as a space admin, restricted to the project, they will receive every possible right, including the ability to invite additional co-authors, create alternate instances and deleting the project itself.

To invite a co-author, do the following steps:

1. Navigate to your space.

2. Select the gear button on the top of the left sidebar and select "Project Users / Instances" there.

3. Click on "Invite" in the top right corner of the pane.

4. Pick "Administrator Invitation".

5. Type the e-mail address, or comma separated list of e-mail addresses.

The invitations will be sent by e-mail to the recipients who need to accept the invitation to gain the role.

How to invite co-authors

Invite co-authors with editor rights

If you invite a co-author to your project as an instance editor to an instance, they will only be able to see and edit the contents of that particular instance. They will not be able to create more instances, invite users or do any modifications outside the scope of the particular instance they have the right to edit.

To invite a co-author as an instance editor, do the following steps:

1. Navigate to your space.

2. Select the gear button on the top of the left sidebar and select "Project Users / Instances" there.

3. Click on "Invite" in the top right corner of the pane.

4. Pick "User Invitation".

5. Pick the instance and the role you want to invite the user with.

6. Type the e-mail address, or comma separated list of e-mail addresses.